If you are a school principal, there is probably a good chance you spent time figuring out the IT needs of your institution. It's not as simple as searching online and picking the cheapest option or the company with the best reviews. If you choose the lowest-priced option, it may not provide the services you need to keep your school at the top of its game, but even the best-reviewed company may be too expensive or offer services that you will never need.
To put it simply, if you want to get the most out of your IT support services, you must do some research. If you haven’t spent a lot of time in the world of IT, it can be hard to figure out where to even begin with your research. If you’ve found yourself in this situation previously and are interested in your IT support options, we’ve got you covered. We’ve put together the three most common forms of IT support and explained the benefits and drawbacks of each so you can confidently decide on the best option for your school.
Co-Managed IT Services
If you do not have an in-house IT department, the IT services firm will fill that role for a fixed monthly fee. If you already have an in-house IT department, the IT services company will provide tools and skills your team might need. They will install, support, and maintain all the users, devices, and PCs connected to your network on a routine basis. They will even take care of your hardware and software needs for an extra cost. If your school needs to plan a monthly budget or prefers routine maintenance and IT support, this will work wonders for your school.
It’s my sincere belief that the Co-Managed IT approach is undoubtedly the most cost-effective and smartest option for any school. Plus, they will protect your school from problems related to IT, and they will keep your systems running smoothly and simplify your IT team's work. They can prevent common “disasters” such as lost devices, hardware failures, fires, natural disasters, and a host of other issues that can interrupt or outright destroy your IT infrastructure and the data it holds.
Technology As A Service
Another option that might work well for your school is using a company that offers technology as a service. With these companies, you’ll get everything that managed IT services offer but with the addition of new hardware, software, and support. This service ensures that your institution is always up to date with the newest software and hardware. The main benefit of technology as a service is that you’ll avoid the heavy cost of new hardware and software when you need it, but you will be paying far more for the same hardware and software over time. You’ll also need to pay attention to the services they offer to ensure they can provide what you need and that it does not cost extra.
Time And Materials
Time and materials are often referred to as the “break-fix” method. This essentially means that you pay an agreed-upon hourly rate for a technician to “fix” a problem when something “breaks.” It’s a straightforward way to pay for IT services but often doesn’t work in your favor and can lead you to pay more for basic services.
I would only recommend the time-and-materials approach if you already have an IT team, and you need additional support for a problem that your current IT team doesn’t have the time or expertise to handle. Under the break-fix model, the IT company has no immediate need to stabilize your network because they are getting paid hourly. The break-fix model is unable to supply ongoing maintenance and monitoring, which computer networks need to stay secure.
Choosing the right IT option for your school can take time and is certainly not something you want to rush into. Take your time and do your research to find the best option to fit your needs. If you’re unsure of where even to begin – or need some help navigating the sometimes confusing world of IT support – give us a call. We would be glad to help you find the IT support you need.